At HR Data Services, we understand the importance of dealing with your archives both professionally and with the agenda and attitude of an HR expert. HR and Personnel files are some of the most confidential and important files which an organisation will hold within its offices. Regardless of whether you are a Local Authority, PLC, small business, school or Institution, association or organisation – you will have HR files that will need to be stored and accessed securely and confidentially with ease.
"This sort of service is invaluable when you have a number of TUPE transfers and you wish to retain a copy of individual personnel file without the need to copy every page before transferring over the physical records. The service saves time, and allows you to maintain access to the information on CD for the future, without cloggging up the office with photocopied documents."
Clive Walsh, Human Resources Manager of West Lancashire District Council
| 1 |
CV/Application Form |
16 |
Employee Checklist |
| 2 |
Interview Notes |
17 |
Mortgage Letters/Financial References |
| 3 |
Job Description |
18 |
Service Agreements |
| 4 |
Authority to appoint |
19 |
Relocation |
| 5 |
Terms and Conditions |
20 |
Salary Review |
| 6 |
Offer Letter/Promotions |
21 |
Training |
| 7 |
Medical Forms/Healthcare |
22 |
Bonus |
| 8 |
Reference Details |
23 |
Appraisals/Development Plans |
| 9 |
New Starter Memo |
24 |
Share Options |
| 10 |
Confidentiality Agreement |
25 |
Driving Licence |
| 11 |
Health and Safety |
26 |
Amendment Memo |
| 12 |
Form of Nomination |
27 |
Disciplinary |
| 13 |
Pension |
28 |
Termination |
| 14 |
Bank Detail/Expenses |
29 |
Sickness |
| 15 |
Employee Details |
30 |
Miscellaneous |
The list is not exhaustive by any means. It is merely there to show the normal type of documents which can be found within an employee's HR File. Of course, every organisation's records differ – the solutions we provide are bespoke to the individual client's requirements and records. You can have the 30 categories of documents which we recommend, or just 10 of them, or as many as 100 (if you can identify them).
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